Admission Procedure

Find out all the important information necessary in pursuing an education at KDU University College. Prospective students who are interested to enrol in KDU will have to complete the application process. 


 
Admission
STEP 1: FILL IN THE APPLICATION FORM

 
 


The following documents are to be sent together with your application:

• 1 copy of all relevant academic/examination results: High School results/College transcripts, etc
• 1 copy of identity card - both front and back on 1 page
• 2 passport-size photographs
STEP 2: SUBMIT THE APPLICATION FORM

Please send your application form to the following address.

The Marketing Department
KDU University College (PG) Sdn Bhd 

32 Jalan Anson, 
10400 Penang, 
Malaysia.

You will be informed of your application status by our Programme Counsellors.
A letter of acceptance and receipt of payment will be sent to you.
Fee Payment Information
Information

Fees may be paid in cash, by cards (ATM, Debit & Credit - Visa/Master), crossed cheque and bankdraft (Payable to KDU University College (PG) Sdn Bhd), online payment via payee cooperation* (CIMBClicks/Maybank2u/RHBNow), cash deposit machine (CDM) and telegraphic transfer (TT) to be remitted to the following bank accounts:

Malaysian Students :
Any Maybank branches - KDU University College (PG) Sdn. Bhd. (A/C No: 507013013331)
Any CIMB branches - KDU University College (PG) Sdn. Bhd. (A/C No: 8601003506)

International Students :
Citibank Berhad - KDU University College (PG) Sdn. Bhd. (A/C No: 0165148002)
Address : Menara Citibank, 42 Jalan Sultan Ahmad Shah, 10050 Penang, Malaysia
Swift Code : CITIMYKL

Please fax copy of payment advice together with Student Number, Name and Contact Number to Bursary Department at: +604-227 6368
* For payment using payee cooperation, please refer to user manual below:



KDU University College (Penang) shall not be held reliable for any payment made through any third party/unauthorized channel.
BURSARY POLICY

late payment penalty of RM10 per day (including Saturdays, Sundays and Public Holidays) will be imposed on ALL outstanding fees after the payment due date stated in the invoice. If fees remained unpaid, student will be barred from using the KDU University College facilities, classes and examinations (Test, Mid-terms and Finals) from the fifth week of the semester. Students who have outstanding fees will not be allowed to proceed to the following semester of studies and maybe terminated from their studies.
 
All fees paid in advance shall be deemed to be for payment of course fees.
 
Students in arrears of fees shall not be allowed to proceed to the next semester.
 
For all payments made via credit card, the cardholder is required to be present at the Bursary.
 
International students pursuing Intensive English (IE) are required to pay 2 semesters of course fees. The fees paid are NON- refundable. In the event the students proceed to a regular programme after one semester of IE studies, the prepaid tuition fee shall be transferred to the next/subsequent programme.
 
KDU University College shall not be held liable in any way for any payment made through any third parties / unauthorised channels.
Refund Policy
The refund policy should be followed according to our bursary's refund procedure.

1. Refund Procedure
Students requesting a refund must fill up the Refund Form (to be obtained from respective schools) and must ensure that all sections of the form are completed before submission to school. For completion of course, the form needs to be certified by the school on the confirmation of course completion. For withdrawal case, the withdrawal form needs to be approved by the Academic Department Head.

International students are required to submit student pass for cancellation before the refund can be processed (applicable for withdrawal and completion of studies).

If the student withdraws from the KDU University College:
a.     1 - 14 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, the total fees paid will be fully refunded except Moderation Fee, EMGS and Registration Fee.
b.    15 - 21 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, only 50% of the total fees paid will berefunded. Moderation Fee, EMGS and Registration fee paid will NOT be refunded.
c.     After 21 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, NO refund of all fees shall be entertained.

Caution Fee is refundable upon completion of the programme. In the event of a withdrawal/termination of studies within 21 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, an administrative charge of RM250 will be imposed. Caution fee will be set-off against any outstanding fee owed by the student prior to refund.

Caution Fee is refundable upon completion of the programme. In the event of a withdrawal/termination of studies within 21 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, an administrative charge of RM250 will be imposed. Caution fee will be set-off against any outstanding fee owed by the student prior to refund.

Deposits and caution fee can only be refunded after a student has passed his/her examinations or has withdrawn frmo his/her studies at the KDU University College. The refunded monies must be claimed within 6 months from the date of completion of studies or date of withdrawal (the end date of the student's current semester), failing which, the monies shall be forfeited by the KDU University College. Any excess amount can only claimed upon completion/withdrawal of studies. Students will be notified in writing on collection of the monies (in the form of crossed cheque) from the Bursary or alternatively shall opt for the cheque to be posted to their correspondence address.

2. Exceptional Circumstances
Withdrawal due to exceptional circumstances may be accepted for either a total or partial refund of fees and be supported by documentary evidence in the case of exceptional circumstances.

Exceptional circumstances may include:
1.    The programme has not commenced.
2.    Student is not accepted by college.
3.    For international students, if student pass application is rejected by the Malaysia immigration.

3. Payment Refunds
The College will take a minimum of 21 working days to process the refund upon receipt of the Request for Refund Form from the student. Student refund will be in the form of cheque. Student will be notified to collect the cheque via email. Cheque can be posted out to the student upon request.

In exceptional circumstances where the refund must be made to a third party OR in the case of the amount of refund exceeding RM 2,000.00 and above, student will need to fill up the Student Refund Authorization Letter and submit itto their respective school/department.

In all circumstances, students are advised to collect the cheque within 6 months from the date of submission of the Request of Refund Form, failing which, the cheque shall be forfeited by the College.

4. Deferment of Studies
No refund of studies will be allowed for deferment case.

FAQ for Refunds
a. How long does the refund process take?
The College will take a minimum 21 working days to process the refund.

b. Can refund of excess payment be made from the student's account?
Yes, only upon students' completion / withdrawal from his / her studies.

c. Can the refund be issued to others besides the student, parent or guardian?
Yes, but an authorization letter must be submitted together with the refund form.

d. Can the excess payment from EPF / Socso be refunded to student?
No, only advance payment made by student / parents can be refunded.